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TIPS TO MANAGE YOUR PERSONAL COMPUTER

The tips in this article can help you master file management by supplying some tips to help you better manage and organize computer files. After you’ve decided on a strategy for organizing and managing files and folders, we bet you’ll see improved time management skills and increased productivity.

The tips in this article can help you learn how to better manage and organize computer files. After you’ve decided on a strategy for organizing and managing files and folders, we bet you’ll see improved time management skills and increased productivity.

Check out the reader tips. We've gotten hundreds of great comments on this article from the content feedback tool at the bottom of the page. And many of you left file organization tips and even suggestions for naming files and folders. We updated this article to include some of the tips we received. If you have a file organization tip that works well for you, please share it with us.

Tips to manage your files better

Use these tips to help with organizing your computer files.

1. Use Documents. For many reasons, it's smart to take advantage of the Documents feature, which is called Documents in Windows 7 and in Windows Vista and is called My Documents in Windows XP. To open Documents in Windows 7 and Vista, click Start, and then click Documents to discover an easy way to store your personal documents.
   In Windows 7, the Documents feature is actually a virtual library. By default, the Documents library includes your My Documents or Documents folder and the Public Documents folder. You can customize the Documents library (in addition to the Music, Pictures, and Videos libraries that are also included by default) in Windows 7 to group files and folders from any location on your computer—without actually moving them. Or you can build your own libraries to easily organize your files. Learn more about working with libraries.
   
   

   Libraries are a flexible way to organize your files in Windows 7 without moving them into one location.
   By using Libraries in Windows 7, Documents in Windows Vista, and My Documents in Windows XP, you can more easily:
   • Find files. Windows provides easy access to the Documents folder (and its subfolders) in many places, including the Start menu, the task pane in Windows Explorer, and common File Open and File Save dialog boxes, among other places. Read about the search feature in Windows 7, or read these tips for finding files in Windows Vista and Windows XP.
   • Back up files. You should back up files regularly. Documents and libraries can help make backups a snap.
   • Keep files separate from programs. By separating document files and program files you reduce the risk of accidentally deleting your documents when you install or upgrade programs. To move files or folders from one location to another, right-click the file or folder name in the existing location and then click Cut. Navigate to the new location, and then click Paste. You can also drag a file or folder from one location to another. To display two folder windows simultaneously in Windows 7, hold down the Shift key when you click to open the second window.
2. Adopt consistent methods for file and folder naming. When learning how to manage files and folders, it is important that you develop a naming scheme for the kinds of files you create most often and then stick to it. To change an existing file or folder name, right-click the name in the folder structure. ClickRename, and then type the new name.
3. Keep names short. Even though you can use long file names in Windows, you should not necessarily do so. Long file names can be harder to read.
   Let your folder structure do some of the naming. For example, rather than creating a file called Great American Novel Chapter One First Effort, you can build a structure like this:
   
   

   The folder structure can help you avoid using lengthy file names.
4. Separate ongoing and completed work. To keep the Documents folder from becoming too unwieldy, use it only for files you're actively working on. As a result, you can reduce the number of files you need to search through and the amount of data you need to back up. Every month or so, move the files you're no longer working on to a different folder or location, such as a folder on your desktop, a special archive folder, a flash drive, an external hard disk drive, or even a CD.
5. Store like with like. Restricting folders to a single document type (or predominantly one type) makes it easier for you to find files. For example, with all of your graphics in a single folder—or in a single library in Windows 7—it's easy to use the slide show feature in Windows Explorer to find the right picture for your newsletter. You can also use libraries in Windows 7 to group files together for easier searching without moving them into the same place or use the Arrange by command to sort files by criteria, such as author, date modified, and type. These criteria can change based on the file type (documents have different Arrange by criteria than photos, for example).
6. Avoid large folder structures. If you need to put so many subfolders in a folder that you can't see all of them at a glance, consider creating an alphabetic menu.
   
   

   Alphabetized folders can help you stay organized.
7. Use shortcuts and shortcut links instead of multiple copies. If you need to get to the same file from multiple locations, don't create copies of the file.Create shortcuts to it instead. Shortcuts are links to files or programs and are represented by icons with an arrow in the lower-left corner. To create a shortcut, right-click the file and then click Create Shortcut. You can drag the shortcut to other locations. Microsoft Office 2010 includes some built-in shortcuts with the new Backstage view. To see Backstage view, open an Office file and then click the File tab. In Backstage view, click the Recent tab for a list of links to your recent documents. The Recent tab even includes a Recover Unsaved Documents option. In Backstage view, you can create, save, and send documents, inspect documents for hidden metadata or personal information, set options, and more.
8. Quickly get to the items you use every day. Jump Lists, a fun new feature in Windows 7, are lists of recently opened items, such as files, folders, or websites that are organized by the program that you use to open them. You can use a Jump List to open items, and you can even pin favorites to a Jump List. To see a Jump List for a particular program, just right-click the program button on the taskbar.
9. Consider storing documents online. You can also keep documents your company’s Microsoft SharePoint 2010 site or on Windows Live SkyDrive so that you can easily access them from outside the office, share them, and edit them online by using Office Web Apps.

Run commands
 Calc - Calculator
 Cfgwiz32 - ISDN Configuration Wizard Charmap - Character Map Chkdisk - Repair damaged files Cleanmgr - Cleans up hard drives Clipbrd - Windows Clipboard viewer Cmd - Opens a new Command Window (cmd.exe) Control - Displays Control Panel Dcomcnfg - DCOM user security Debug - Assembly language programming tool Defrag - Defragmentation tool Drwatson - Records programs crash & snapshots Dxdiag - DirectX Diagnostic Utility Explorer - Windows Explorer Fontview - Graphical font viewer Ftp - ftp.exe program Hostname - Returns Computer's name Ipconfig - Displays IP configuration for all network adapters Jview - Microsoft Command-line Loader for Java classes MMC - Microsoft Management Console Msconfig - Configuration to edit startup files Msinfo32 - Microsoft System Information Utility Nbtstat - Displays stats and current connections using NetBios over TCP/IP Netstat - Displays all active network connections Nslookup - Returns your local DNS server Odbcad32 - ODBC Data Source Administrator Ping - Sends data to a specified host/IP Regedit - registry Editor Regsvr32 - register/de-register DLL/OCX/ActiveX Regwiz - Reistration wizard Sfc /scannow - Sytem File Checker Sndrec32 - Sound Recorder Sndvol32 - Volume control for soundcard Sysedit - Edit system startup files (config.sys, autoexec.bat, win.ini, etc.) Systeminfo - display various system information in text console Taskmgr - Task manager Telnet - Telnet program Taskkill - kill processes using command line interface Tskill - reduced version of Taskkill from Windows XP Home Tracert - Traces and displays all paths required to reach an internet host Winchat - simple chat program for Windows networks Winipcfg - Displays IP configuration

Computer Acronyms 1 ADSL - Asymmetric Digital Subscriber Line AGP - Accelerated Graphics Port ALI - Acer Labs, Incorporated ALU - Arithmetic Logic Unit AMD - Advanced Micro Devices APC - American Power ConversionADSL - Asymmetric Digital Subscriber Line AGP - Accelerated Graphics Port ALI - Acer Labs, Incorporated ALU - Arithmetic Logic Unit AMD - Advanced Micro Devices APC - American Power Conversion ASCII - American Standard Code for Information Interchange ASIC - Application Specific Integrated Circuit ASPI - Advanced SCSI Programming Interface AT - Advanced Technology ATI - ATI Technologies Inc. ATX - Advanced Technology Extended --- B --- BFG - BFG Technologies BIOS - Basic Input Output System BNC - Barrel Nut Connector --- C --- CAS - Column Address Signal CD - Compact Disk CDR - Compact Disk Recorder CDRW - Compact Disk Re-Writer CD-ROM - Compact Disk - Read Only Memory CFM - Cubic Feet per Minute (ft�/min) CMOS - Complementary Metal Oxide Semiconductor CPU - Central Processing Unit CTX - CTX Technology Corporation (Commited to Excellence) --- D --- DDR - Double Data Rate DDR-SDRAM - Double Data Rate - Synchronous Dynamic Random Access Memory DFI - DFI Inc. (Design for Innovation) DIMM - Dual Inline Memory Module DRAM - Dynamic Random Access Memory DPI - Dots Per Inch DSL - See ASDL DVD - Digital Versatile Disc DVD-RAM - Digital Versatile Disk - Random Access Memory --- E --- ECC - Error Correction Code ECS - Elitegroup Computer Systems EDO - Extended Data Out EEPROM - Electrically Erasable Programmable Read-Only Memory EPROM - Erasable Programmable Read-Only Memory EVGA - EVGA Corporation --- F --- FC-PGA - Flip Chip Pin Grid Array FDC - Floppy Disk Controller FDD - Floppy Disk Drive FPS - Frame Per Second FPU - Floating Point Unit FSAA - Full Screen Anti-Aliasing FS - For Sale FSB - Front Side Bus --- G --- GB - Gigabytes GBps - Gigabytes per second or Gigabits per second GDI - Graphical Device Interface GHz - GigaHertz --- H --- HDD - Hard Disk Drive HIS - Hightech Information System Limited HP - Hewlett-Packard Development Company HSF - Heatsink-Fan --- I --- IBM - International Business Machines Corporation IC - Integrated Circuit IDE - Integrated Drive Electronics IFS- Item for Sale IRQ - Interrupt Request ISA - Industry Standard Architecture ISO - International Standards Organization --- J --- JBL - JBL (Jame B. Lansing) Speakers JVC - JVC Company of America - K --- Kbps - Kilobits Per Second KBps - KiloBytes per second --- L --- LG - LG Electronics LAN - Local Are Network LCD - Liquid Crystal Display LDT - Lightning Data Transport LED - Light Emitting Diode --- M --- MAC - Media Access Control MB � MotherBoard or Megabyte MBps - Megabytes Per Second Mbps - Megabits Per Second or Megabits Per Second MHz - MegaHertz MIPS - Million Instructions Per Second MMX - Multi-Media Extensions MSI - Micro Star International --- N --- NAS - Network Attached Storage NAT - Network Address Translation NEC - NEC Corporation NIC - Network Interface Card --- O --- OC - Overclock (Over Clock) OCZ - OCZ Technology OEM - Original Equipment Manufacturer --- P --- PC - Personal Computer PCB - Printed Circuit Board PCI - Peripheral Component Interconnect PDA - Personal Digital Assistant PCMCIA - Peripheral Component Microchannel Interconnect Architecture PGA - Professional Graphics Array PLD - Programmable Logic Device PM - Private Message / Private Messaging PnP - Plug 'n Play PNY - PNY Technology POST - Power On Self Test PPPoA - Point-to-Point Protocol over ATM PPPoE - Point-to-Point Protocol over Ethernet PQI - PQI Corporation PSU - Power Supply Unit --- R --- RAID - Redundant Array of Inexpensive Disks RAM - Random Access Memory RAMDAC - Random Access Memory Digital Analog Convertor RDRAM - Rambus Dynamic Random Access Memory ROM - Read Only Memory RPM - Revolutions Per Minute --- S --- SASID - Self-scanned Amorphous Silicon Integrated Display SCA - SCSI Configured Automatically SCSI - Small Computer System Interface SDRAM - Synchronous Dynamic Random Access Memory SECC - Single Edge Contact Connector SODIMM - Small Outline Dual Inline Memory Module SPARC - Scalable Processor ArChitecture SOHO - Small Office Home Office SRAM - Static Random Access Memory SSE - Streaming SIMD Extensions SVGA - Super Video Graphics Array S/PDIF - Sony/Philips Digital Interface --- T --- TB - Terabytes TBps - Terabytes per second Tbps - Terabits per second TDK - TDK Electronics TEC - Thermoelectric Cooler TPC - TipidPC TWAIN - Technology Without An Important Name --- U --- UART - Universal Asynchronous Receiver/Transmitter USB - Universal Serial Bus UTP - Unshieled Twisted Pair --- V --- VCD - Video CD VPN - Virtual Private Network --- W --- WAN - Wide Area Network WTB - Want to Buy WYSIWYG - What You See Is What You Get --- X --- XGA - Extended Graphics Array XFX - XFX Graphics, a Division of Pine XMS - Extended Memory Specification XT - Extended TechnologyASCII - American Standard Code for Information Interchange ASIC - Application Specific Integrated Circuit ASPI - Advanced SCSI Programming Interface AT - Advanced Technology ATI - ATI Technologies Inc. ATX - Advanced Technology Extended

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